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ETIL Planning Guide Section F. Policies and Procedures

District policies and procedures protect not only the user, but also the integrity of the network and data. While some policies remain static, others need to be revisited to determine their utility in the face of changing technologies and changing information literacy needs.

  • Increased Access for All Students and Teachers.
  • Data and Network Security.
  • Internet Safety and Children’s Internet Protection Act Compliance (CIPA).
  • Student and Staff Acceptable Use Policies.
  • District Policies Regarding Student Use of Personal Technologies

CIPA requires a school to have an Internet Safety Policy that protects minors from pornography or activities that could harm them. CIPA compliance is required for E-Rate and Title II Part D of No Child Left Behind programs. Under CIPA, the Internet Safety Policy must also contain a “technology protection measure” that prohibits access to graphic images considered pornography or harmful to minors.

Guiding Questions:

  1. Describe the policies/procedures in place for the areas required/recommended. What are some of their key components?
  2. Describe the district’s filtering and security measures.
  3. Describe the district’s procedure for renewal of acceptable use policies.
  4. How are school staff, parents and students kept updated on these policies?
  5. Have you conducted a security audit of your network? What type of security is used to secure your network and safeguard the privacy of data?
  6. Describe your district’s compliance with the Safe Schools Act and how it includes technology related infractions.
  7. Explain the district’s policy on ensuring equitable access to all students and teachers.


All SLD E-Rate polices and procedures are followed to obtain annual E-Rate funding. Most common E-Rate benefits are realized in Web Hosting and student e-mail/communication and in Telecom circuits supporting the Wide Area Network. Submissions to qualify for funding and to obtain the funds are carefully followed through the yearlong process. To comply with CIPA, the District holds board meetings once a month. The meetings are open to the public and all minutes are posted on the District website. At least one time annually, technology protection and Internet safety polices are presented. Additionally, the District maintains a Technical Advisory Committee which reviews security and other technology standards monthly. Public parent and community meetings are also held, where many subjects are discussed including technology standards and requirements. These meetings are held on a regular basis throughout the school year and are part of the District’s accountability action committee.

The District maintains Internet filtering for all Internet access. The District makes use of eChalk for student e-mail, which follows federal student safe e-mail policies. School board and Superintendent polices exist which dictate proper use of the District network by staff members and students. Acceptable use policies for students are outlined in the Rights and Responsibilities Handbook, which each family reviews in the fall and each student signs indicating acceptance of the rights and responsibilities. Future revisions of the technology curriculum will incorporate safe use of technology and information.